How to Create Vendor in Business Central
Vendor card in Business Central saves vendor data and the system uses it while generating purchase-related documents. There are different sections in the vendor card for a different purposes. A list of all available vendors appears on opening the related link.
Create a Vendor using option “New”
A vendor template selection window appears when you click on a “New” option. Choose the template according to the requirement, the available data in the chosen template will populate automatically in the card.
General Section:
Define the vendor’s name, no, etc. in this section. There are certain fields in this section that will populate with transactional data like Balance (LCY) etc.
Address & Contact Section:
Fill in the required details in the address and contact section. If the vendor belongs to a different region and has a different native language, then select the language code for the vendor. The information on documents will translate in the selected language.
Invoicing Section:
Fill in the required details in this section which includes posting groups, tax area code, etc. . If the vendor to whom payment has been made is different then the vendor on vendor card then select that vendor in Pay-to-Vendor field. This field is useful in cases where companies have subdivisions but the head division deals with all the payments.
Payment Section:
Specify all the payment-related details in this section, they will apply to the transactions automatically. If any prepayment is required for the vendor for order processing then define its percentage in the prepayment field. Define payment term code and method in this section as well.
Receiving Section:
Specify the receiving-related information in this section. In the location code define the default location where items will receive from this vendor. Similarly, define shipment method, code and lead time associated with the particular vendor in this section.
Vendors List
Finally the newly created vendor will appear in the list
This blog cover vendor in business central, its creation, and different sections in vendor card. accsoft has years of experience in implementing Microsoft ERPs. Furthermore, for assistance and to make us your implementation partner reach us at info@accsoft.com
- Published in Business Central, Dynamics 365 BC
How to Generate a Purchase Order in Business Central
Purchase order creation is a formal process to replenish the stock of any item or to buy a new item. This will help to keep the record of buying quantities against the respective vendors in the system. This information is useful in certain analyses and also helps in planning future supplies and purchases. To create a purchase order in Business central, search “Purchase Orders” on a role center page and open a related link.
The list of all existing purchase orders will appear and create a new one with the “New” option.
In the purchase order card, select the available vendor in the system from the drop-down list. Upon vendor selection, the detail of the vendor automatically comes in from the vendor card.
In the Lines tab, select the item and its respective variants in the “variant code” field. If a variant code field doesn’t exist, then add it through personalization. Define the parameters like cost, taxable or not, etc. according to your business process.
If a payment needs to be made to a different vendor than the one from which items have been purchased (This is usually a case with subsidiary companies). In this case select “Another Vendor” in the Pay to field and then choose the vendor from the list by clicking on three dots.
If any prepayment is required to purchase from the vendor, then its percentage can be defined in the prepayment section. To post the purchase order, make a prepayment and post it also. After completing the purchase process, post this purchase order to convert it into an invoice. Enter the vendor invoice number before posting, by default it is a mandatory field.
Purchase Order Posting
Now post the purchase order, you can preview it before posting to view G/L entries
Choose the option as per the business process.
On posting, the order converts into posted purchase invoice.
The process of creating a purchase order in Business Central is explained in this blog. accsoft has years of experience in implementing Microsoft ERPs. For further assistance and to make us your implementation partner reach us at info@accsoft.com
- Published in Business Central, Dynamics 365 BC